One Platform to Manage Your Entire Contingent Workforce
Manage vendors, requisitions, contractors, compliance, time, expenses, budgets, invoices and payments through a fully configurable MSP/VMS platform.
From Purchase Order to Payment — One Connected Lifecycle
Every step of the contingent workforce program runs in one system. Budget, approval, compliance and audit controls apply across the entire lifecycle instead of living in separate tools and spreadsheets.
Purchase Order
Funding authorizedTask Order
NTE & labor catsRequisition
Budget validatedVendor Distribution
By tier & scheduleCandidate Submission
Duplicate checksInterview & Selection
Feedback & offerOnboarding & Compliance
Start readinessAssignment
Rates & datesTime & Expense
Approved chargesInvoice
Validated & reconciledPayment
Authorized & trackedA Fully Customizable VMS for Every Client Program
Each MSP customer operates its own isolated VMS environment with its own brand, portal, terminology, workflows and data boundaries — while your MSP team keeps oversight across every client it is authorized to manage.
- White-label / private-label portals
- Customer logo, colors and welcome page
- Custom portal URLs
- Client-specific configuration and terminology
- Customer-specific workflows
- Agencies, divisions, departments and offices
- Role-based access
- Agency and office-level data privacy
- MSP administrators across authorized clients
- Client users limited to their program
- Vendor users limited to authorized clients
- Program-specific vendor registration
Welcome back
Sign in to your program
Client A program
Client B program
Administer the Program Your Way — Customer, MSP or Both
Decide who owns each area of the program. The customer, the MSP, or a combination of both can administer users, approvals, vendors and business rules — with every administrative change recorded.
- Users & roles management
- Configurable permissions
- Program & hiring managers
- Finance / AP users and approvers
- Vendor administrators & recruiters
- Agency / department administrators
- Delegated administration
- Configurable approval authorities
- Program-specific business rules
- Audit history of administrative changes
| Role | POs | Task Orders | Reqs | Submissions | Timesheets | Invoices | Vendors |
|---|---|---|---|---|---|---|---|
| Portal administrator | |||||||
| PO / task order approver | |||||||
| Job manager | |||||||
| Timesheet approver | |||||||
| Vendor manager | |||||||
| Billing | |||||||
| Recruiter / submissions |
See your program configured in Conrep
Walk through a white-label client portal, role setup and program settings modeled on how your contingent workforce program operates today.
Staffing Vendor Management Across the Complete Supplier Lifecycle
Invite suppliers or let them self-register, route applications through MSP review, collect agreements and documents with e-signature, and control exactly which requisitions each vendor can see.
Invite
Invite vendors or enable program self-registration
Apply
Vendor application with company & contact details
MSP Review
Approve or decline with recorded reasons
Agreements
Supplier / MSA and vendor contracts e-signed
Documents
W-9, insurance, diversity & compliance docs
Tier & Activate
Assign tier and effective start date
Renew
Expiration tracking, renewal or suspension
Vendor tiers & preferred supplier programs
Assign each approved supplier to a tier and release requisitions on a schedule you control — automatically or manually — so preferred vendors get first access without excluding the rest of the supplier base.
- Tier 1 / Tier 2 / Tier 3 vendors
- Preferred vendor designation
- Distribution based on vendor tier
- Controlled release schedules
- Vendor-specific job distribution
- Vendor-specific rate controls
- Participation by program, agency or location
- Activation, suspension & status management
Know Which Suppliers Actually Deliver
Supplier performance is measured from real program activity — submissions, interviews, hires, timesheets and invoices — so scorecards reflect what vendors do, not what they report.
- Vendor scorecards with historical performance reporting
- Compare suppliers across programs, agencies and time periods
- Use performance to inform tier placement and renewals
| Vendor | Tier | Fill rate | Time-to-fill | Score |
|---|---|---|---|---|
| Summit Talent Group | 1 | 74% | 16 d | 88 |
| BlueRiver Technical | 1 | 68% | 19 d | 82 |
| Keystone Staffing | 2 | 51% | 24 d | 69 |
Financial Authorization and Budget Controls Built In
Approved funding flows from purchase orders into task orders, assignments, time and invoices. Every dollar is visible from authorization to payment.
Authorized
$5.00MAllocated
$4.20MCommitted
$3.15MInvoiced
$1.86MPaid
$1.54MRemaining
$1.85MPurchase Orders
- Create or import POs
- Configurable PO approvals
- Effective dates & authorized funding
- Vendor-specific or program-level
- Multiple task orders per PO
- Utilization & remaining balance
- Amendments & expiration alerts
Task Orders
- Created from approved funding
- Vendor assignment & dates
- Authorized / NTE budget
- Labor categories & bill rates
- MSP fees & amendments
- Assignment-level budget controls
- Optional CLIN tracking
Requisitions That Validate Themselves Before Release
Hiring managers define the role, requirements and eligibility. Conrep checks labor category rates and task order budget, routes the requisition for approval, then releases it to the right vendors on schedule.
- Create requisitions from templates
- Approval workflows
- Skills & qualifications
- Work authorization & clearance
- Eligibility requirements
- Labor category & rate controls
- Budget validation
- Tier-based vendor distribution
- Scheduled vendor release
- Submission limits
- Status tracking & job closure
- Complete audit history
Full-Cycle ATS Built Into the VMS
Vendor submissions, review, interviews, offers and onboarding happen in the same system as the requisition and the budget — no hand-offs to a separate recruiting tool.
Submitted 8
Shortlisted 4
Client Review 3
Interview 2
Offer 1
Vendor submissions & resumes
Resume management, candidate profiles and submission review in one place.
Duplicate detection & ownership
Duplicate candidate checks and candidate ownership controls across vendors.
AI-powered candidate / job matching
Match scores help reviewers prioritize the strongest submissions.
Interviews & feedback
Scheduling, audio/video interview integration and structured feedback.
Offers, e-signature & onboarding
Offer management, e-signed documents and conversion from candidate to contractor.
Shortlisting, rejection and client submission decisions can require approval where the program needs it.
Contractor Management for the Complete Worker Lifecycle
Every assignment connects the contractor to the client, vendor, task order, labor category and bill rate — and is automatically validated against task order funding, dates and authorized rates.
- Contractors / workers
- Assignments by client & vendor
- Task order & labor category
- Bill rate & pay reference data
- Start / end dates
- Assignment budgets
- Extensions & rate changes
- Assignment amendments
- Worker documents
- Onboarding & offboarding
- Assignment status
- Assignment history
Centralized Compliance Across Vendors, Contractors and Assignments
Track every required document, credential and certification in one place. Set requirements by client, agency, location, job or vendor — and stop non-compliant workers from starting.
Vendor Compliance
Supplier-level requirements- W-9 / tax documentation
- Certificates of Insurance (COI)
- Insurance expiration & required coverage
- Business licenses
- Diversity certifications
- Supplier agreements & NDAs
- Security / privacy agreements
- Client-specific requirements
- Expiration tracking & renewal reminders
- Vendor compliance status
Worker / Contractor Compliance
Person-level requirements- Background check status
- Drug screening status
- Work authorization documentation
- I-9 / E-Verify tracking where applicable
- Security clearance tracking
- Certifications & licenses
- Training requirements
- Client onboarding documents
- NDAs & policy acknowledgments
- Credential expiration dates
Assignment Compliance
Requirements that vary by contextDefine different requirements by:
- Configurable expiration reminders & alerts
- Complete compliance history & audit trail
Start-readiness gates
Prevent — or warn against — worker start and activation when mandatory compliance requirements are incomplete. Each program decides whether a missing item blocks the start or raises a warning.
Configurable Checklists From Day One to Last Day
Build onboarding checklists per program and let assignment start readiness depend on completing the mandatory items.
Make compliance a control, not a spreadsheet
See how vendor documents, worker credentials and start-readiness gates work together in a live Conrep program.
Timesheet Management With Approvals You Configure
Contractors charge time and expenses to the right task order and assignment. Approval workflows and approvers can be set at the task order and assignment level.
- Weekly, biweekly or custom periods
- Regular / OT hours
- Task order & assignment charging
- Optional CLIN / project charging
- Expense entry with receipts
- Configurable expense categories
- Multiple & delegated approvers
- Hiring / program manager approval
- Rejection & correction workflows
- Reminders & missing timesheet alerts
- Locked approved periods
- Complete approval history
| Charge | Mon | Tue | Wed | Thu | Fri | Sat | Total |
|---|---|---|---|---|---|---|---|
| TO-0031 · CLIN 0002 · Regular | 8 | 8 | 8 | 8 | 8 | – | 40.0 |
| TO-0031 · CLIN 0002 · OT | – | 2 | – | 1.5 | – | – | 3.5 |
| Total hours | 8 | 10 | 8 | 9.5 | 8 | – | 43.5 |
Invoices Built From Approved Time — Traceable to the PO
Generate or support vendor and client invoices from approved time and expenses, validate them against task orders and POs, and drill from any invoice line back to its source.
Vendor & client invoices
Including consolidated billing.
Invoice validation
Checked against approved time, rates and funding.
Invoice approval
Routed through configurable workflows.
Adjustments & credits
With reasons recorded in history.
MSP fees
Calculated and shown on the invoice.
TO / PO reconciliation
Invoiced amounts reduce remaining funding.
Attachments & history
Supporting documents on every invoice.
Aging & AP/AR visibility
Payment status and aging by vendor or client.
Payment Workflows From Approval to Remittance
Conrep manages invoice approval, multi-step payment authorization and payment status, with integration to payment platforms such as Stripe. The payment layer is modular, so additional providers or direct bank integrations can be supported.
- Invoice approval
- Payment authorization workflow
- Multi-step payment approval
- Ready-for-payment queue
- Payment initiation
- Payment status & reconciliation
- Remittance information
- Failed / returned payment status
- Complete payment audit history
- Stripe payment integration
MSP Fees Configured at the Level Your Contract Requires
Set program fees globally or narrow them down to a specific customer, agency, vendor, task order, labor category or assignment — with transparent calculation and reporting.
Percentage
A rate applied to billed amounts.
Fixed fee
A flat amount per period or worker.
Transaction / service fee
Charged per transaction or service.
Custom contractual fee
Modeled on your contract terms.
Real-Time Visibility Into Contingent Workforce Spend
Track authorization, commitments, approved charges, invoiced and paid amounts, remaining funding and forecast in one view — with alerts before limits are reached.
A Configurable Approval Engine for Every Program Decision
Model the approval rules your program actually uses — by role, person, dollar threshold, agency or condition — and apply them consistently from purchase orders to payments.
Task Order Approval · Transportation Agency
ActiveApprove anything that matters
Workflows for purchase orders, task orders, requisitions, vendor onboarding, candidate decisions where required, assignments, timesheets, expenses, invoices, payments and amendments.
- Sequential & multi-step approvals
- Role-based approvers
- User-specific approvers
- Dollar threshold rules
- Conditional routing
- Agency / program-specific flows
- Delegation & escalation
- Approval reminders
- Rejection with comments
- Complete approval history
Enterprise Controls and Audit-Ready Activity Trails
Data is isolated by customer, program, agency and vendor, and every approval, status change, document and financial transaction is recorded.
Role-based access controls
Permissions assigned by role and adjustable per program.
Customer & program isolation
Each client program's data is kept separate.
Agency-level privacy
Agency and office data visible only to permitted users.
Vendor-level isolation
Vendors see only their own candidates, workers and invoices.
User activity logging
Activity recorded across the platform.
Approval & status history
Every decision and status change retained.
Document history
Versions, uploads and reviews tracked.
Financial transaction history
Invoices, adjustments and payments traceable.
E-signature audit information
Signing events retained with each document.
Login & security controls
Including verification-code sign-in options.
Every Agreement and Document in One Place
Centralize vendor agreements, worker agreements, NDAs, task orders, PO documentation, compliance documents, certifications, insurance, onboarding forms and assignment documents.
- E-signature workflows
- Document versions
- Expiration dates
- Renewal reminders
- Required-document rules
- Document status
- Audit history
- Program-level agreement templates
| Document | Version | Expires | Status |
|---|---|---|---|
| Master Supplier Agreement | v3 | Dec 31, 2027 | Signed |
| Certificate of Insurance | 2026 | Oct 7, 2026 | Expiring |
| Mutual NDA | v1 | — | Awaiting signature |
| W-9 | 2026 | — | Received |
| TO-0031 Mod 02 | v2 | Sep 30, 2026 | Signed |
| Diversity certification | 2025 | Mar 1, 2026 | Expired |
Contingent Workforce Analytics You Can Drill Into
Dashboards and reports across spend, vendors, requisitions, budgets, invoices and compliance — filterable by customer, agency, program, vendor, location and date.
*Where supplier diversity data is available.
The Right Alert to the Right Person, at the Right Time
Centralized, actionable alerts keep approvals moving and prevent lapses — delivered in the application and by email where configured.
An Extensible MSP/VMS Platform That Fits Your Stack
Connect Conrep to the systems your program already relies on. Specific connectors and data flows are confirmed during implementation scoping.
Payment platforms
Stripe integration with modular provider support
StripeE-signature
Agreements, NDAs, offers and task orders
Background screening
Screening status on worker records
Job & recruiting systems
Job distribution and candidate sourcing
HR / HRIS
Worker and organization data
Conrep MSP / VMS
Vendors, requisitions, contractors, compliance, time, invoices and payments — connected to the rest of your enterprise.
ERP / accounting
Invoices, payments and cost data
Identity / SSO
Centralized user sign-in
Email & calendar
Notifications and interview scheduling
APIs & webhooks
Programmatic access and event callbacks
Data imports / exports
POs, vendors, workers and reports
A Tailored Experience for Everyone in the Program
Each user sees the tabs, actions and data that match their role — from the MSP program office to the contractor submitting a timesheet.
MSP / Program Office
Oversee the entire program across authorized clients — supplier base, compliance posture, spend and performance in one place.
Client / Hiring Manager
Open requisitions, review candidates, schedule interviews and approve the work — without chasing email threads.
Vendor / Staffing Supplier
See released requisitions, submit candidates, manage placed workers and keep company compliance current — only for the programs you're authorized to serve.
Finance / Procurement
Authorize funding, control task order budgets, approve invoices and payments, and report on spend with confidence.
Contractor / Worker
A simple self-service experience for assignment details, onboarding tasks, documents, timesheets and expenses.
MSP & VMS Software Questions
What is a Vendor Management System (VMS)?
A Vendor Management System is software used to procure and manage contingent labor. It connects staffing suppliers, requisitions, candidate submissions, contractor assignments, timesheets, invoices and spend reporting in one system with approval and budget controls.
What is MSP software?
MSP software supports a Managed Service Provider that runs a contingent workforce program on behalf of one or more clients. It gives the program office oversight of vendors, compliance, spend and performance across the clients it is authorized to manage.
Can each MSP client have its own branded portal?
Yes. Each client program can run its own isolated environment with its own logo, colors, portal name, welcome page, agencies, roles, workflows and program settings.
How are requisitions distributed to vendor tiers?
Vendors are assigned a tier when they are approved. Requisitions can be released to Tier 1 vendors first and to lower tiers on a configurable schedule, either automatically or by manual release.
Does Conrep track workforce compliance?
Yes. Conrep tracks vendor documents such as W-9s and certificates of insurance, worker onboarding and credential requirements, and assignment-level requirements, with expiration tracking, reminders and an audit history.
Can Conrep process vendor payments?
Conrep manages invoice approval and payment authorization workflows and supports payment integration with Stripe. The payment layer is modular so additional providers or bank integrations can be added.
Take Control of Your
Contingent Workforce Program
One configurable platform for clients, MSP teams, vendors, hiring managers, contractors, procurement and finance — from vendor onboarding and requisitions through compliance, time, invoicing and payment.